Suppliers
Responsible management
Here at Exolum, we consider our partners key stakeholders within the organisation, which is why sustainable supply chain management is one of our priorities.
Safety
Leadership
Innovation
Trust
Code of Conduct
Here at Exolum, we consider our partners key stakeholders within the organisation, which is why sustainable supply chain management is one of our priorities.
Quality and integrity are two pillars that underpin the relationship with our suppliers and, to this end, acceptance of and compliance with our code of conduct is fundamental.
This document sets out our ethical principles and standards of conduct for employees, which we also promote among contractors, suppliers and partners.
How to become a supplier
1
If this is the first time you are going to work with Exolum, you must complete an application form and attach all the information indicated in the approval section.
2
Once the information has been analysed, you will receive a personalised email with a link that will allow you to:
- If you don’t have an account: Set up an account on the Ariba Network and complete the supplier registration questionnaire.
- If you already have an account: Log in using the existing account to access and complete the supplier registration questionnaire.
Approval of suppliers
Depending on the type of service or material you will be supplying, your company will need to pass the approval process in order to work with us.
To complete the approval process, you must provide: Legal, technical and quality documentation, updated certificates, information on sustainability policy and regulatory compliance.
Exolum will review all data and documents before validating your application and informing you if it has been approved.
Your day-to-day at Exolum
At Exolum we believe that our partners are key stakeholders for our organisation, and for this reason we have made managing our supply chain in a sustainable manner one of our top priorities.
1
How we tender
We conduct our tenders through Ariba, and we generally invite suppliers who are registered on the tool to participate in our tenders. Depending on the type of tender, we invite different suppliers, taking into account criteria such as their performance in previous years, complexity of the service or supply or market diversification.
Whenever a supplier is invited to participate, they receive an email containing the notice and a link to access the tender platform directly.
Ariba provides a simple and transparent method for the supplier to perform all tasks associated with an RFQ, thus simplifying the entire process.
2
Issuing of the order
When we issue you an order, you will receive it via email. By clicking on the “process order” button, you will be able to access the Ariba Network platform and view the contents of your order. To help you, here is an example of the button we are referring to.
Points to take into account when placing an order.
3
Order confirmation
After receiving an order, and having clicked the “process order” button, it is time to confirm receipt and acceptance of the order by creating an order confirmation. Below you can see how to create an order confirmation and we also provide you with the important points to consider.
4
Service or issue certificate
When you perform a service or deliver material, your next step is to create a service entry sheet or a material delivery sheet. This document will allow the recipient of that service/material to confirm that the work is complete or that the materials have been received.
5
Invoicing
Once the service entry sheet has been approved (in case of a service order) or an acknowledgement of receipt has been generated (in case of a material order), the “create invoice” button will be enabled within the order. In the following video and document you will learn how to create an invoice.
Supplier support
If you have any questions about credentials, ordering or the portal in general, you can contact our team: